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Union College,
Schenectady, New York

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Salary: Not Specified
Status: Full-time
Posted: 02/23/14

Project Archivist

(18 month grant-funded position)

The John S. Apperson Papers and The Paul Schaefer Papers Project Archivist

Union College invites applications and nominations for the position of Project Archivist to manage a CLIR Hidden Treasures Cataloging Grant for the Adirondack Research Library of the Kelly Adirondack Center of Union College. Founded in 1795 and located in Schenectady, NY, Union is a highly-selective liberal arts college with accredited programs in engineering. The Kelly Adirondack Center was purchased by the college in 2010 and is comprised of the Paul Schaefer House and the Adirondack Research Library.

The successful candidate will serve an 18 month term starting June 1,2014 as the full time Project Archivist and will manage the grant-funded project, “Grass Roots Activism and the American Wilderness: Pioneers in the Twentieth Century Adirondack Park Conservation Movement.”  The John S. Apperson Papers and The Paul Schaefer Papers Project Archivist will supervise staff and oversee the processing, arrangement, description, and cataloging of the John S. Apperson Papers and the Paul Schaefer Papers and contribute to associated outreach activities. Together, the Apperson and Schaefer papers comprise approximately 210 cu ft of a wide range of materials and formats that date from 1899-1996 and collectively cover the history of 20th century political activism to conserve the Adirondack Forest Preserve and expand the Adirondack Park in New York State.

The Project Archivist will be responsible for the following:

  • Appraising the material in order to determine preservation and conservation issues, and determine best practice for resolving issues.
  • Developing policies, procedures, and manuals for processing the Apperson and Schaffer papers, for creating EAD finding aids and DACs records, for selecting individual items for conservation and digitization, and for entering metadata into ContentDM templates; establishing workflows and setting schedules to meet project goals.
  • Hiring, training, and supervising student assistants by overseeing the processing, arrangement, description and cataloging of the collections.
  • Conducting quality control reviews of finding aids, catalog records, and preservation activities.
  • Identifying and engaging in outreach opportunities both locally and nationally, including in other institutions with related subject collections.
  • Contributing to the development of authorized name and subject vocabularies.
  • Collaborating on the design of and contributing materials to the project website and social media outlets.
  • Making project presentations and participating in conferences.
  • Collecting and analyzing statistical data and regularly reporting project progress to the grant agency.

Qualifications: Master’s degree from an A.L.A.- accredited library or information science program with an archival concentration; or M.A. in related subject area with an archival concentration or archival management certificate, with minimum two years experience processing, arranging, describing, and managing manuscript collections required. Also required is experience with best practices and current standards in archival management including experience with DACS, EAD, subject and name authorities, and Archivist’s Toolkit or similar software program; knowledge of preservation standards for multiple formats, demonstrated ability to manage projects and project teams, to set priorities, to manage work, and to meet deadlines. Candidates should possess excellent training and communication skills, the ability to work collaboratively and effectively with colleagues in multiple environments, the ability to supervise student assistants, and the ability to lift and carry 40 lb. boxes of material. Subject area expertise and knowledge of metadata standards for digitized objects preferred.

Review of applications will begin March 1, 2014 and will continue until the position is filled.

Persons interested in applying should send their letter of application and current resume. Please submit all electronic application materials as a single pdf or doc file.  Additional information about Union can be found at  Send application or resume to (Walk in applications will also be accepted from 8:00 a.m. to 4:30 p.m. Monday to Friday):

Union College Human Resources

Req. # 7099

807 Union Street

Schenectady, NY 12308

Union College, founded in 1795, is a highly-selective, independent college of 2,000 undergraduates.  Located in the Capital District of New York State, Union is known for its distinctive blend of the liberal arts and technology.  Union College offers an exceptional benefits package that includes medical, dental, and vision insurance, life and disability coverage, a generous retirement plan and tuition remission.

Diversity at Union College

Union College’s strategic plan highlights the role of diversity in providing an effective education for the 21st century at the heart of our mission and vision for the College.  Diversifying the student body, the faculty, the administration, the staff and the curriculum requires a commitment to honor our mission and advance our goals. Union provides a blend of intellectual, social and cultural opportunities to facilitate the integrated academic, social and personal development of a diverse community.  We value and are committed to a host of diverse populations and cultures including, but not limited to, those based on race, religion, ability, ethnicity, sexual orientation, gender, gender identity and national origin.   For more information please visit our website:

Union College is committed to providing access and reasonable accommodation in its application process for individuals with disabilities and encourages applicants with disabilities to request any needed accommodation(s).

Union College is an equal opportunity employer and strongly committed to student and workforce diversity