Description
An up-to-date resume and cover letter are required.
Open Date: June 3, 2026
Title/Classification: Assistant Director
Reports to: Director
Schedule: Full-time position (40 hours per week), including evenings and Saturdays as necessary.
Position Summary:
Under the direction of the Director, manages Library finances, supervises personnel, and manages facility operations. Acts as the "second-in-command" in all Library operations and assumes responsibility of Director in their absence. Member of the Library's administrative team, takes part in setting operational goals and forming the vision of Library programs and services.
Responsibilities:
Administrative:
- Assists in development of Library policies and procedures
- Assists in developing and implementing the Library’s Strategic Plan
- Oversees tracking and reporting of Library usage metrics
- Assists in staff training, development, evaluation and hiring
- Participates in public relations and community outreach in conjunction with the Director
- Participates in labor relations and contract negotiations at the administrative level
- In conjunction with the HR Manager, administers HR, Payroll, and Benefits systems
- Supports implementation of organizational technology initiatives and operational efficiencies
- Develops and promotes workplace health and safety initiatives through the Library’s Health & Safety Committee
Finance/Budget:
- Establishes, implements and maintains financial controls and reporting systems following generally accepted accounting practices and federal and state regulations
- Develops grant applications and Requests for Proposals
- Monitors all revenues and expenditures
- Works directly with auditors; organizes and submits audit documentation
- Assists Director with preparation of Annual Library Budget
- Supervises Bookkeeper in requisition entry, ordering processes, and payroll processing
- Oversees payroll, assisting with troubleshooting and processes payroll in Bookkeeper’s absence
- Prepares financial reports for monthly Board meetings and makes presentations to the Trustees and Committees of the Trustees
- Develops and maintains good working relationships with financial institutions
Facilities:
- Assists Director in managing daily operations
- Supervises Library Maintenance staff
- Audits and maintains building supplies
- Ensures that repair and maintenance needs are promptly addressed to assure safe conditions for staff, public and building operations
- Works with Director to determine need for capital improvement projects
- Acts as project manager for building projects
Closing Date: June 26, 2026
Requirements
Minimum Qualifications:
Master of Library and Information Science (MLIS, MLS or equivalent) from an ALA-accredited program with five (5) years of professional library experience in positions requiring an MLIS or equivalent and three (3) years of professional library experience in an administrative or supervisory position. A combination of other education and applicable experience may be considered.
